Lake Manufacturing Co. Inc. Precision Machining’s Quality Requirements

Quality Requirements

General Requirements Applicable to All Purchase Orders

A. Surveillance

Lake Manufacturing Co. Inc. Precision Machining reserves the right to conduct periodic audits of Seller’s Quality Assurance inspection system and to witness and/or conduct inspections and tests to assure materials or supplies satisfactorily meet procurement document requirements; review corrective action activities and other records that reflect on hardware or service quality.

B. Changes

Supplier shall not accept verbal changes to the specifications, drawings, or Purchase Order Requirements without supporting documents from Lake Manufacturing Co. Inc. Precision Machining.

C. Discrepancies

Any deviations from established drawings or specifications intended for shipment must be reported to the Lake Manufacturing Co. Inc. Precision Machining buyer immediately. No deviations will be considered approved without written confirmation from the buyer. Repairs are not to be undertaken without prior written approval from the buyer. Unless otherwise specified in this Purchase Order, the Supplier and/or any of their Suppliers/Subcontractors do not have authority to process “USE-AS-IS,” “REPAIR,” “STANDARD REPAIR PROCEDURES (SRPS),” or “NON-SRPS” via their Material Review Board (MRB). These dispositions, as well as deviations and requests for waivers, requiring MRB disposition shall be submitted to Lake Manufacturing Co. Inc. Precision Machining for approval. This does not include REWORK or SCRAP. The Supplier/Subcontractor shall utilize its appropriate nonconforming material disposition form and submit it to the Buyer for Lake Manufacturing Co. Inc. Precision Machining approval.

D. Corrective Action

Acceptance of this Purchase Order obligates the supplier to perform, upon request, a corrective actioninvestigation when discrepant material is received at Lake Manufacturing Co. Inc. Precision Machining. A written report shall be furnished, within a stipulated time period, that is specific and conclusive to prevent a recurrence of the discrepancy.

E. Documentation

Lake Manufacturing Co. Inc. Precision Machining shall not accept items delivered under the purchase order if the supplier fails to submit certifications or other documentation specified in the purchase order.

F. Preservation and Packaging

Unless special packaging requirements are referenced in the purchase order, the supplier shall use best commercial practices for the preservation and packaging of articles supplied to Lake Manufacturing Co. Inc. Precision Machining, and shall identify each package with the purchase order number, date shipped, and packing sheet number.

G. Counterfeit Parts

Lake Manufacturing Co. Inc. Precision Machining understands that counterfeit parts are a serious issue worldwide. Acceptance of this Purchase Order obligates the supplier to send only authentic parts. Any product that cannot be verified as authentic by Manufacturer will not be returned to the seller but will be treated as counterfeit, and governmental oversight will be the final determination.

H. Awareness

Lake Manufacturing Co. Inc. Precision Machining reserves the right to require and request evidence that Suppliers ensure their personnel are aware of (a) Their contribution to product or service conformity, (b) Their contribution to product safety, (c) The importance of ethical behavior.

SQR-1 Quality SystemSupplier shall provide and maintain a quality system that complies with the requirements of ISO9001 or AS9100 unless otherwise directed to Lake Manufacturing Co. Inc. Precision Machining. Immediate notification is required in case of non-compliance with quality system requirements, e.g., loss of third-party certification.

SQR-2 Government Source InspectionGovernment Inspection is required prior to shipment from your facility. Upon receipt of this order, promptly notify the government representative who normally services your facility so that the appropriate planning can be accomplished. If a government representative does not service the suppliers’ facility, notify the nearest Defense Contract Administrative Office for direction or Lake Manufacturing Co. Inc. Precision Machining.

SQR-3 Source InspectionSource Inspection shall be conducted by Lake Manufacturing Co. Inc. Precision Machining at the Supplier’s facility or where designated in the Purchase Order prior to shipment. Inspection/test of the items shall be performed by the Seller, and shall be subjected to witness by Lake Manufacturing Co. Inc. Precision Machining shall elect to do 100% or sample of the units. If the sample is elected, the sample will be selected by Lake Manufacturing Co. Inc. Precision Machining. Seller shall have available and present, upon request, documented evidence of in-process and/or final inspection/test data. Required documentation for shipment must be completed and signed by its Quality Assurance Manager or authorized designee and available for Lake Manufacturing Co. Inc. Precision Machining review.

SQR-4 Certificate of ConformanceA certificate of conformance shall accompany each shipment, signed by its Quality Assurance Manager or authorized designee, stating the product supplied is in full conformance with all physical configuration and functional test specifications and that all raw material used conforms to applicable specifications. Inspection and test data, physical and chemical analysis, and in-process inspection data are on file subject to review by Lake Manufacturing Co. Inc. Precision Machining upon request. The certificate of conformance shall be legible and include:

Part number and revision letter (unless otherwise specified on the purchase order)
Quantity and, if applicable, serial numbers
Material or process specifications
Manufacturer’s name, address, country of origin, and date

SQR-5 Chemical and Physical Test ReportsFor raw material shipments or where material was supplied by the supplier, physical and chemical test report certifications shall be supplied with each shipment. Test reports shall be legible and include the material designation, specification, and revision letter (material must be certified to the latest revision in effect at the time of shipment), results of all specified testing requirements, the mill heat number, and any other requirements specified on the purchase order and must be traceable to the material.

SQR-6 Inspection Sheets and Test ReportsWith each shipment, the supplier shall submit inspection reports, data sheets, test reports, etc., as applicable. Reports shall be identified with the applicable drawing/specification number, revision, Lake Manufacturing Co. Inc. Precision Machining purchase order number, and the suppliers’ lot identification number.

A. Inspection reports shall cover all physical and dimensional characteristics of the item as called out on the drawing or in the applicable specification. The supplier shall report the actual dimensions of each part inspected. The inspection results shall be traceable by serial number or other identification method to the actual part inspected. 

A1 Inspection reports shall cover all physical and dimensional characteristics for the item as called out on the drawing or in the applicable specification. The supplier shall report the dimensional range and average of the parts inspected. The inspection results shall be traceable to the lot of parts inspected.

B. Inspection reports shall list the physical and dimensional characteristics of the items. 

A sample inspection shall be performed to verify that the critical dimensional characteristics of the lot of parts are within drawing specification limits. Actual dimensions do not have to be reported except where specific dimensions are requested.

C. Test reports for special tests such as vibration, shock, rain, sand and dust, pressure, environmental, EMI, ATP, and others shall be supplied by the seller.

D. Destructive Testing Analysis (DTA) report is required. The supplier is to permanently identify the parts that have gone through DTA and are no longer suitable for intended use. The tested parts shall be delivered to Lake Manufacturing Co. Inc. Precision Machining.

Note: Out-of-tolerance dimensions shall be identified in an inspection report. The supplier shall not deliver parts that are out of tolerance Lake Manufacturing Co. Inc. Precision Machining without approval from Lake Manufacturing Co. Inc. Precision Machining.

SQR-6A Record Retention and Right of Access - Non-AerospaceSupplier shall retain all records pertaining to material, manufacturing processes, special processes, testing, and inspection for a minimum of three (3) years as applicable. Supplier shall notify Lake Manufacturing Co. Inc. Precision Machining prior to destruction. Supplier shall provide Lake Manufacturing Co. Inc. Precision Machining, our customers, and regulatory authority access to all applicable records.

SQR-6B Record Retention and Right of Access - AerospaceSupplier shall retain all records pertaining to material, manufacturing processes, special processes, testing, and inspection for a minimum of ten (10) years as applicable. Supplier shall notify Lake Manufacturing Co. Inc. Precision Machining prior to destruction. Supplier shall provide Lake Manufacturing Co. Inc. Precision Machining, our customers, and regulatory authority access to all applicable records.

SQR-7 First Article InspectionSupplier shall perform and document a comprehensive inspection and test of the article to assure the items conform to all specification requirements. First article inspections shall be performed in accordance with aerospace standard AS9102. First Article Inspection is required on a part representative of the production process to be used in the manufacture of these parts. A copy of the First Article document must accompany the first shipment of parts. If two years have elapsed since the last shipment of this part number, a new First Article Inspection is required. If an AS9102-compliant FAIR is not required, an equivalent supplier form may be used and shall include the following:

Lake Manufacturing Co. Inc. Precision Machining part number and revision level
All print requirements, including notes, features, and tolerance
Actual measured value, Method of Gauging, and Accept/Reject indication

Where physical testing is required, the results of the test must be recorded. Where special processes are required, verification of each special process must be recorded, applicable certifications retained, and available for review (or submitted with the FAIR if requested by Lake Manufacturing Co. Inc. Precision Machining. The signature and title of the person performing the inspection and the date of inspection must also be included.

SQR-8 Survey/Audit RightsLake Manufacturing Co. Inc. Precision Machining customers and/or regulatory agencies shall have the right to conduct surveys and perform surveillance and have access to supplier facilities to evaluate their capability to comply with contractual requirements.

SQR-9 Special Process ApprovalHeat treating, welding, electroplating, laser cutting, EDM, ECM, non-destructive testing, etc., are considered special processes and require approval by the PPG-RDs Facility prior to use. The Certificate of Conformance shall include the specification number and revision of all special processing performed. Special processes, once approved, may not be changed without Lake Manufacturing Co. Inc. Precision Machining’s approval of the changes.

SQR-10 Approved Inspection PlanWhen requested, suppliers shall submit a detailed inspection plan to Lake Manufacturing Co. Inc. Precision Machining. Facility for approval before manufacturing begins. Supplier inspection shall be in accordance with the Lake Manufacturing Co. Inc. Precision Machining-approved inspection plan for the part number ordered.

SQR-11 Approved Source of MaterialsAll material used in fulfilling this order must be supplied by a supplier approved by Lake Manufacturing Co. Inc. Precision Machining unless specifically authorized in writing to the contrary.

SQR-12 Shelf-Life DataThe supplier shall furnish the date of manufacturer, useable shelf life, expiration date of useable shelf life, any special storage conditions, and any safety warnings for each item shipped. Material safety data sheet must be included with each shipment. Items will not be accepted by Lake Manufacturing Co. Inc. Precision Machining, where the shelf life remaining is less than 75% of the total shelf life.

SQR-13 Identification and Control by LotThe traceability of items shall be determined by lot number rather than individual serial number. Seller shall assign a common lot number to all items in a specific manufactured lot.

SQR-14 Identification and Control by Serial NumberSeller shall identify individual serial numbers for all items shipped to Lake Manufacturing Co. Inc. Precision Machining and shall appear on the certification. Serial numbers shall be assigned by Lake Manufacturing Co. Inc. Precision Machining. The method of marking will be specified in the Purchase Order or on a furnished manufacturing drawing. The Seller shall maintain traceability of each serialized item to raw materials used in its manufacturing processes.

SQR-15 Test and Inspection ReportsTest and inspection reports, with measured data as required by the applicable procurement specification, must accompany each shipment.

SQR-16 Specialty MetalsDFARS 252.225-7014 Preference for Domestic Specialty Metals (Apr 2003) applies to this order if specialty metals are being furnished. For the purpose of this contract/purchase order, aluminum is considered a specialty metal, and the domestic preference applies. Contact Lake Manufacturing Co. Inc. Precision Machining purchasing for clarification or applicability if necessary.

AQR-17 Buyer Furnished MaterialWhen Lake Manufacturing Co. Inc. Precision Machining furnishes material, the Seller’s System shall provide for the following:

Examination upon receipt for transit damage 
Verification of quantity 
Storage against damage and improper use or disposition 

The seller must furnish certification that the parts used were those furnished by the Buyer and no unauthorized substitution was made.

SQR-18 Approved SuppliersAll Lake Manufacturing Co. Inc. Precision Machining-approved suppliers are responsible for maintaining a list of their approved suppliers and shall have it available upon request for review by Lake Manufacturing Co. Inc. Precision Machining Information shall include name, address, nomenclature of parts or services provided, part numbers and other pertinent information requested by Lake Manufacturing Co. Inc. Precision Machining Suppliers shall only purchase aircraft related parts from suppliers which are controlled by Lake Manufacturing Co. Inc. Precision Machining by approval or inspection.

SQR-19 Changes to WorkThe Supplier shall make no changes to Work under this Purchase Order or Contract, including any change in design, manufacturing process, materials, or otherwise which may affect the form, fit, or function of the Work without prior notification to and approval by Lake Manufacturing Co. Inc. Precision Machining. Such notification shall consist of detailed drawings clearly defining such changes and the date such changes are proposed to be effective. Such notification shall not constitute approval of the proposed change nor relieve the Supplier of the obligation to comply with requirements contained in the Purchase Order or Contract. If the proposed change is approved, the change approval shall be documented.

SQR-20 Movement of WorkThe Supplier agrees that the manufacturing and/or fabrication of Work being delivered under this Purchase Order will not be moved to another production facility without the express written approval of Lake Manufacturing Co. Inc. Precision Machining.

SQR-21 Calibration System Compliance of Inspection, Measuring, and Test EquipmentA system for the maintenance and calibration of inspection, measuring, and test equipment shall be maintained. ANSI/NCSL Z540-1 is applicable to calibration activities. Acceptable alternative: MIL-STD-45662A “Calibration System Requirements” All calibration standards must be traceable back to NIST (National Institute of Standards and Technology), and the NIST test number shall be included on the certificate of conformance. If any measuring equipment is found to be out of tolerance, “As Found, As Left” data shall be included.

SQR-22 Foreign Object Debris (FOD)Supplier shall comply with NAS412 to prevent Foreign Object Damage (FOD) to manufactured products. Supplier shall establish and maintain an effective FOD prevention program through a continual improvement approach that proactively addresses and controls the events (conditions and actions) leading to FOD.

SQR-23 Export/Import ControlsSupplier shall control the disclosure of, and access to, technical data, information, and other items, including hardware received under this purchase order in accordance with US export control laws and regulations, including but not limited to the International Traffic in Arms (ITAR) and the US Department of Commerce, Bureau of Industry and Security (BIS), and Export Administration Regulations. Contact Lake Manufacturing Co. Inc. Precision Machining purchasing for clarification or applicability if necessary.

SQR-23a 15 CFR §758.6 of the EAR:“These commodities, technology or software were exported from the United States in accordance with the Export Administration Regulations. Diversion contrary to US Law prohibited.”

SQR-23b 22 CFR §123.9(b) of the ITAR:“These commodities are authorized by the US Government for export only to (country of ultimate destination) for use by (end user). They may not be transferred, trans-shipped on a non-continuous voyage, or otherwise be disposed of in any other country, either in their original form or after being incorporated into other end-items, without the prior written approval of the US Department of State.”